FINANCIAL GUIDELINES

Servant Life is committed to providing a quality mission experience at the lowest possible price. Our goal is not to entertain or engage in Christian tourism, but rather to help mobilize churches to carry out the Great Commission and testify to the gospel of God's grace. As you review these financial guidelines, be sure to check out our fundraising resources as well.

The cost of the mission experience typically includes in-country costs, such as:

  • Meals

  • In-country transportation

  • Housing

  • Supplemental Traveler's Insurance (international trips)

  • Sponsoring local students to attend camp (some locations)

  • Translators (when applicable)

  • T-Shirt

  • Mission trip devotional

  • Pre-Trip Training Material

  • Entry / exit fees (when applicable)

  • Visas (if applicable)
     

However, there are some exceptions to these included costs:

  • Transportation is not included in Memphis, St. Louis, Houston, Orlando, or Toronto. You will need your own transportation on these trips, though we can assist you with securing rental cars if you need help.  

  • Most trips cover three meals a day, although you are responsible for your meals while traveling (such as in the airport), and may be responsible for a meal on your free day (this will be outlined on each trip location page). However, New York City and Toronto prices do NOT include all of your meals. Those trip pages explain which meals are covered.

Costs not covered in base cost of the trip include:

  • Airfare (we will book this for you through our travel agent; contact us at any time for a free estimate)

  • Passports

  • Immunizations / Shots / Medicine (many trip locations do not require additional shots outside of routine vaccinations, and we can guide you through this if you have questions)

  • Snacks

  • Souvenirs

  • Personal expenses while traveling and in-country, including meals in airports

  • Any additional costs associated with the trip before you arrive and after you leave

  • Some locations have optional costs such as extra free day excursions

 


DEPOSITS

Deposits are due November 1. If you register after November 1, we ask for deposits within 30 days of registration in order to secure your space. Please contact us if you would like our team to work with you on an adjusted deposit deadline. Deposits for summer trips are non-refundable as of January 1, although you will have the opportunity to adjust your team size until January 31. For spring break teams, deposits are non-refundable as of December 1, although you will have the opportunity to adjust your team size until December 31.

 

Deposit Costs are 25% of the base trip cost (excluding airfare). For example, if the Dominican Republic trip is $699 plus airfare, the deposit amount would be $175 per person. The remaining 75% of the trip, plus any airfare expenses, would be paid at a later date.

SUMMER MISSIONS PAYMENTS

  • Deposits of 25% of the base trip cost are due on November 1. For groups registering after November 1, deposits are due within 30 days of registering for your trip.

  • As of January 1, deposits are non-refundable. However, deposits remain transferrable until January 31. This means January 31 is your last date to decrease your trip numbers and still have the deposit payment roll toward the final balance.

  • The first payment after the deposit, which is another 25% of the base trip cost, is due on March 1.

  • The final balance of the trip cost, the remaining 50% plus any airfare costs, is due in the Servant Life office 45 days before your trip. If your final balance is not received 45 days before your trip departure, a $100 late fee may be applied.

SPRING BREAK MISSIONS PAYMENTS

  • Deposits of 25% of the base trip cost are due on November 1. For groups registering after November 1, deposits are due within 30 days of registering for your trip.

  • As of December 1, deposits are non-refundable. However, deposits remain transferrable until December 31. This means December 31 is your last date to decrease your trip numbers and still have the deposit payment roll toward the final balance.

  • The first payment after the deposit, which is another 25% of the base trip cost, is due on January 1.

  • The final balance of the trip cost, the remaining 50% plus any airfare costs, is due in the Servant Life office 45 days before your trip. If your final balance is not received 45 days before your trip departure, a $100 late fee may be applied.

INDIVIDUALS

The vast majority of our trips are made up of a single group from a single church. However, if you are 16 years old or older, you qualify to register as an individual for a trip. We cannot guarantee your placement, since it depends on having a group for that trip who has space for you to join. Once you register, our team will contact you to notify you if it is possible for an individual to go on that trip. If so, you will then receive an application via email that will need to be filled out and mailed to our offices along with a check for the $50 non-refundable application fee (which is part of the listed trip cost) within 30 days of registering online. Once we process the application and fee, you will be notified if you have been accepted to serve on the mission trip of your choice. Please allow 2 weeks for your application to be processed and references to be contacted. 

Once you have been accepted to serve on a trip, the remainder of your deposit will be due either by November 1 or within 30 days of being notified that you have been accepted to serve. 

 

*Many weeks and locations are unable to accommodate individuals because of the nature of ministry in these contexts; often a minimum team of at least 6-8 people is needed to host events such as VBS or community outreach projects. Please contact us if you have questions. 

 

AIRFARE

If flying, Servant Life offers to secure all airline transportation through our travel agent to help navigate the complications of group airfare and to help your group get the best price possible (we are often able to get free checked bags, as well). Once your group is committed to the trip and ready to pay a deposit, let us know as soon as possible so we can secure your tickets at the lowest possible rate. If booking on your own, Servant Life requires to approve the itinerary before purchasing so we can confirm that the dates are correct and that arrival and departure times are acceptable.

You are responsible for the payment of any purchased tickets. Once a ticket is purchased through our travel agent, payment for that ticket must be in our office within 5 business days. Generally tickets are held with a $100 per person deposit, then purchased and paid for in full about 45 days prior to the trip. All tickets must be secured and paid in full 45 days before departure. Payments for airfare must be made via check. We cannot accept credit card payments for airfare purchases.

NATIONAL DISASTERS, TRAVEL BANS, UNFORESEEN EVENTS, ETC.

Servant Life believes in honoring our commitments to both our mission partners and our registered churches. Sadly, some events occur that can be outside the control of both Servant Life and our mission partners. Events like hurricanes, fires, tornadoes, oil spills, etc. do occur, and can threaten the ability to host a Servant Life trip. Also, other events like acts of terrorism, widespread violence, global pandemics, panic, and national security threats can occur. If the Servant Life trip that you are signed up for does have to be canceled in order to adhere to the current mandates, or due to the current climate at that time, no refunds will be issued to your group. If you decide to cancel your registration for a Servant Life trip due to a potential threat of these occurrences, but Servant Life has not canceled the event, you will not be issued a refund.

PLEASE NOTE: All checks and money orders must be made out to SERVANT LIFE. Please mail all payments and donations to PO Box 36307, Birmingham, AL 35236.